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Dear Parents
This Welcome Pack contains all the information you need, in one place, to help you get started.

The Maths Society: Providing a High-Quality Learning Experience

At The Maths Society, we are committed to providing a positive and enriching learning experience for all our students within a well-structured environment. We believe that a well-organized setting, coupled with passionate and qualified teachers, is essential for fostering achievement, confidence, and a love for learning in young people. We operate as an Out-of-School Setting (OOSS), classified as a Supplementary School. 

Our core principles include:

  • A well-organized and inclusive environment: We ensure a comfortable and welcoming atmosphere for all students, fostering positive relationships and promoting effective learning through clear behavioral expectations.

  • Effective and Engaging Teaching: Our qualified teachers are passionate educators who utilize a variety of appropriate resources and clear learning objectives to deliver engaging and effective lessons that build upon a student's existing knowledge.

  • Continuous Improvement through Stakeholder Engagement: We actively seek feedback through regular surveys from both students and parents. This valuable input allows us to continuously improve and tailor our services to meet the evolving needs of our community.

  • Rigorous Recruitment and Safeguarding: Our recruitment process for teachers and tutors is conducted openly and fairly, with comprehensive safeguarding protocols and checks in place to ensure the safety and well-being of all our students.


Student Well-being and Safety:

The Maths Society is committed to providing a safe and supportive environment where all students feel valued and protected. We believe that every child has the right to learn and thrive in a caring atmosphere, free from any form of abuse. Our vigilant staff are trained and confident in applying our established safeguarding procedures to prevent and address any potential concerns.

For further information on our Safeguarding Policy, please refer to the document available below.

By adhering to these established standards and processes, The Maths Society strives to deliver a superior educational experience that empowers young minds to flourish.

Our Statements and Policies

The Maths Society: Your Partner in Education

At The Maths Society (TMS), we understand the significance of entrusting us with your child's education. We take this responsibility very seriously and strive to provide a high-quality learning experience in a safe and supportive environment.


Our Commitment to You:

  • High Standards of Teaching and Care: We are dedicated to upholding rigorous standards in both education and student well-being. Our qualified teachers leverage their expertise and passion to deliver effective and engaging lessons, while fostering a caring and supportive atmosphere.

  • Open Communication: We believe in fostering strong partnerships with parents. We encourage open communication and welcome your feedback and inquiries. Information on how to reach us has been provided, allowing for early identification and resolution of any concerns.

  • Commitment to Safeguarding: The safety and well-being of our students is paramount. All our teaching staff undergo enhanced Disclosure and Barring Service (DBS) checks, demonstrating our unwavering commitment to child protection.

For your reference, we have provided access to the following resources:

  • The Maths Society Safeguarding and Child Protection Policy: This document outlines our comprehensive framework for ensuring student safety and well-being. Click here.

  • Safeguarding and Child Protection Leaflet: This resource provides an overview of safeguarding practices at TMS, distributed to all staff. Click here.

  • Guide to Student Safety: This guide outlines key procedures and protocols in place to ensure student safety at our institution. Click here.

  • Data Protection : the main principles in GDPR which form the basis of our responsibilities as a data controller can be found here.

  • Safer recruitment : Safer recruitment is a set of practices to help make sure our staff and volunteers are suitable to work with children and young people. It's a vital part of creating a safe and positive environment and making a commitment to keep children safe from harm. Click here for the full policy.

  • Promoting individual liberty, rule of law, equality and diversity - Click here for the full statement.

By choosing TMS, you are partnering with a dedicated team committed to providing your child with a nurturing environment that fosters academic growth and personal development. We encourage you to utilize the resources provided and maintain open communication with us to ensure a successful and enriching learning experience for your child.

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Notice Period

Withdrawal from The Maths Society (TMS)

At TMS, we appreciate your ongoing support and recognize that circumstances may change, necessitating the withdrawal of your child from our program. To ensure a smooth transition and clarity regarding our withdrawal policy, we kindly provide the following information:

Withdrawal Process:

  • To formally withdraw your child from TMS, written notification must be submitted to the Centre Manager, Mr. Patel, via email.

  • Please ensure the email clearly states your child's name and your intention to withdraw them from the program.

  • A minimum of half-term's written notice (approximately six weeks) is required to finalize arrangements and avoid any outstanding fees.

Important Note:

  • Failure to provide the required notice period will result in a charge of half-term's fees in lieu of notice. This charge will be included in a revised invoice issued upon receipt of your withdrawal notification.

  • In the unfortunate circumstance where a parent withdraws their child without providing proper notice, TMS will be compelled to pursue the outstanding fees.

We encourage you to carefully review this information and reach out to Mr. Patel if you have any questions or require further clarification.

By working together, we can ensure a smooth and successful transition for your child.

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Drop off & Pick Up

Parents are currently not permitted to enter the Larch building (except for Year 4, 5 & 6). 


For Years 4, 5, and 6 (ages 8-11):

  • Please ensure your child is not left unattended at any time.

  • Pick-up and drop-off is from the classroom directly with the teacher.

  • Vehicle entry for pick-up and drop-off is strictly via the Elm Park gate (not the Old Church Lane entrance).

For your reference:


We appreciate your cooperation in adhering to these guidelines to ensure the safety and well-being of all students and staff.

Student Safety - First Aid policy
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The Maths Society holds the safety of all learners as its highest priority.

This includes the health, safety and welfare of all young people. Our aim is to

  • Ensure the health and safety of all staff, pupils and visitors

  • Ensure that staff are aware of their responsibilities with regards to health and safety

A first aider is responsible for:

  • Taking charge when someone is injured or becomes ill

  • Ensuring there is an adequate supply of medical materials in first aid kits, and replenishing the contents of these kits

  • Ensuring that an ambulance or other professional medical help is summoned when appropriate

First aiders are trained and qualified to carry out the role and are responsible for:

  • Acting as first responders to any incidents; they will assess the situation where there is an injured or ill person, and provide immediate and appropriate treatment

  • Sending pupils home to recover, where necessary

Staff are responsible for:

  • Ensuring they follow first aid procedures

  • Ensuring they know who the first aiders are

  • Informing the manager of any specific health conditions or first aid needs

First aid procedures


During tuition, in the event of an accident resulting in injury:

  • The closest member of staff present will assess the seriousness of the injury and seek the assistance of a qualified first aider, if appropriate, who will provide the required first aid treatment. All of the Stanmore College Estates Department are First Aid trained as well as other members of staff. 

  • The first aider, if called, will assess the injury and decide if further assistance is needed from a colleague or the emergency services. They will remain on scene until help arrives

  • The first aider will also decide whether the injured person should be moved or placed in a recovery position

  • If the first aider judges that a pupil is too unwell to remain in tuition, parents will be contacted and asked to collect their child. Upon their arrival, the first aider will recommend next steps to the parents

  • If emergency services are called, the Manager or if not available the staff will contact the parent immediately


First aid support at Stanmore College

Two members of TMS - including Mr Patel are paediatric first aid trained.

In addition, all of the Stanmore College Estates Department are First Aid trained as well as other members of staff.  

In the event of an emergency on a Saturday, the Stanmore College Site Supervisor can be contacted on 07521 465013 and in addition there is also a Stanmore College Saturday Duty Manager on site. The Stanmore College duty Site Supervisor can be contacted on 07801 307184.

First aid equipment

There is a specific first aid room which is located on the ground floor of Elm Building and the First Aider (being a member of Estates) has access to the First Aid kit which has a full stock of equipment. 

Record-keeping and reporting 

The manager will keep a record of any accident which results in a serious reportable injury, disease, or dangerous occurrence as defined in the RIDDOR 2013 legislation (regulations 4, 5, 6 and 7).

Reportable injuries, diseases or dangerous occurrences include:

  • Death

  • Specified injuries, which are:

    • Fractures, other than to fingers, thumbs and toes

    • Amputations

    • Any injury likely to lead to permanent loss of sight or reduction in sight

    • Any crush injury to the head or torso causing damage to the brain or internal organs

    • Serious burns (including scalding)

    • Any scalping requiring hospital treatment

    • Any loss of consciousness caused by head injury or asphyxia

    • Any other injury arising from working in an enclosed space which leads to hypothermia or heat-induced illness, or requires resuscitation or admittance to hospital for more than 24 hours

Notifying parents

The manager, class teacher and/or teaching assistant will inform the parent of any accident or injury sustained by a pupil, and any first aid treatment given, on the same day, or as soon as reasonably practicable. 

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Fees and Payment
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The Maths Society: Investing in Your Child's Success

At The Maths Society, we are committed to providing exceptional educational value while maintaining transparent and fair pricing. We understand that private tuition can be a significant investment, and we are dedicated to ensuring that the quality of our services justifies your trust and financial commitment.

Our Fee Structure:

  • Registration Fee: £35 (applicable only to new students)

  • Subject Fees (per session):

    • Year 4, 5, or 6 - Maths & English (combined): £30 (2 hours)

    • Individual Subjects (per hour):

      • Maths: £17

      • English: £19

      • Science: £17

    • GCSE Level 2 Further Maths: £20 per hour

    • A Level Maths: £20 per hour

Payment Options:

  • Instalment Plan: For students enrolled in multiple subjects, a payment plan option is available. You may choose to pay 50% upfront and the remaining 50% by half-term.

  • Payment Method: We accept secure bank transfers. Upon registration, you will receive an invoice via Zoho Invoice containing detailed payment instructions.


Our unwavering commitment to excellence ensures that your investment in your child's education translates into tangible results and academic growth.


Should you have any questions or require further clarification regarding our fee structure or payment options, please do not hesitate to contact us.

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We operate every Saturday, during term time only, at Stanmore College.

Timings are 10am to 3pm.

Teaching staff

The Maths Society: A Team of Dedicated Educators

At The Maths Society, we are committed to providing your child with the best possible learning experience by fostering a team environment comprised of highly qualified and experienced educators.

Safer recruitment : Safer recruitment is a set of practices to help make sure our staff and volunteers are suitable to work with children and young people. It's a vital part of creating a safe and positive environment and making a commitment to keep children safe from harm. Click here for the full policy.

Our Teaching Staff:

  • Full-time Qualified Teachers:

    • Hold a Post Graduate Certificate in Education (PGCE) qualification or other teaching qualification.

    • Possess extensive experience in primary or secondary school settings.

    • Bring a wealth of knowledge and expertise to their teaching roles.

  • Experienced Tutors:

    • Possess relevant degrees and demonstrable subject knowledge in the areas they teach.

    • Offer extensive experience in private tutoring, ensuring a personalised approach tailored to your child's needs.

    • Are subject-specific, guaranteeing specialised instruction in each domain.

  • Support Staff:

    • May include teaching assistants and volunteers who complement the teacher's instruction.

    • Provide additional support to enhance the learning experience for each student.

Commitment to Safeguarding:

  • All staff undergo rigorous vetting procedures, including:

    • Verification of relevant documentation.

    • Enhanced Disclosure and Barring Service (DBS) checks with barred list verifications.

    • Comprehensive one-on-one interviews.

We are confident that the diverse expertise and dedication of our team will empower your child to thrive in their academic journey.

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Google Classroom
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We're excited to announce that we're using Google Classroom to enhance your child's learning experience. This secure platform allows us to easily share resources, set assignments, provide feedback, and connect with you as parents.

Here's what you need to know:


What is Google Classroom?

It's a safe and convenient online platform that facilitates communication and collaboration between teachers, students, and parents. Through Google Classroom, your child can:

  • Access assignments and learning materials (documents, presentations, videos, etc.)

  • Submit homework electronically

  • Participate in discussions and receive feedback from teachers

  • Stay updated on class announcements and schedules


Getting Started:

  1. Watch this short video guide:

  2. Set up a Gmail account for your child (if they don't already have one): We recommend using a personal Gmail account, separate from any school-issued email addresses. 

  3. Wait for your child's class invitation codes: We will send you individual codes for each subject your child is enrolled in.


Additional Information:

  • Google Classroom works best with Google Chrome web browser.

  • Each class is private and requires a Gmail account to join. Hotmail, Yahoo, or other accounts are not compatible.

  • The Google Classroom app allows you to access the platform from your mobile devices.


Benefits of Google Classroom:

  • Improved communication and collaboration: This platform fosters a more streamlined connection between teachers, students, and parents.

  • Enhanced learning experience: Easy access to resources and assignments promotes a more engaging and organized learning environment.

  • Convenience and accessibility: Google Classroom is available from any device with internet access, allowing for flexibility in learning and communication.


We believe Google Classroom will be a valuable tool in supporting your child's educational journey. If you have any questions, please don't hesitate to contact us.


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Supporting Your Child's Success: A Guide to Homework at The Maths Society

At The Maths Society, we believe that regular homework completion is essential for reinforcing classroom learning and promoting academic growth. We strive to provide a clear and structured homework policy to support both students and parents.

Here's what you need to know:

Weekly Homework:

  • Frequency: Homework is assigned weekly and completion is mandatory.

  • Distribution and Access:

    • Assignments are announced and explained in class.

    • They are also uploaded to Google Classroom under "Classwork > Assignments" for easy access and reference.

    • Additionally, for Math and Science, video tutorials are provided alongside the assignments (watching is mandatory).

    • Links to access resources for Math and Science homework are at the bottom of thia page.

  • Submission:

    • Deadlines are given for each assignment and adherence is crucial for teacher review.

    • Submission : JPEGs of completed work in notebooks are acceptable.


Parents: Essential Partners in Learning


Your active involvement and encouragement are vital in supporting your child's success with homework. Here are some ways you can contribute:

  • Show genuine interest: Dedicate a few minutes daily to discuss and inquire about their homework.

  • Promote high standards: Encourage completion to the best of their ability and verify its completion. Do not accept excuses or incomplete work.

  • Minimize distractions: Create a focused environment by limiting access to phones, computers, and other non-essential items during homework time.

  • Encourage independent learning: Guide and support, but avoid providing solutions directly. Allow them to make mistakes and learn from them, enabling the teacher to identify areas requiring further attention.

  • Establish routines: Help your child develop a consistent homework schedule at a suitable time each day.


Working together, we can create a supportive learning environment that empowers your child to thrive at The Maths Society.

Please note: We have removed the statement about copying answers directly as it might be misconstrued as encouraging academic dishonesty.

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Recommended Books and Equipment

Preparing for Success at The Maths Society


At The Maths Society, we are committed to ensuring that your child has the necessary resources to excel in their studies.


Here's what you need to know:



  • Specific book requirements vary depending on your child's year group.

  • Please refer to this link for a listing of required textbooks: [Link to list of textbooks]


Essential Supplies:

  • Pencil Case: Ensure your child has a well-stocked pencil case containing essential writing materials.

  • Writing Materials: This includes pens, pencils, an eraser, and a sharpener.

  • Geometry Tools: Protractor and ruler are essential for accurate geometry work.

  • Scientific Calculator: A Casio FX-83GTPLUS calculator is required for all year groups. 

  • A4 Exercise Books: Two blank A4 exercise books per subject are needed for notes and assignments. 


Please bring all these listed items to every class to ensure your child is fully prepared to participate and learn effectively.

We look forward to welcoming your child and supporting their academic journey at The Maths Society!

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E-Safety and Online Learning

E-Safety is an important part of keeping children safe at The Maths Society.

We  recognise that pupils will use a computer and technologies, both inside at TMS and outside TMS and need to learn how to take care of their own safety and security. We fully acknowledge our responsibilities for e-safety, including a responsibility to educate our pupils about the benefits and risks of using new technology and the provision of safeguards and information for all users to enable them to control their online experiences.

E-Safety Policy >

Useful resources and links

Ensuring Uninterrupted Learning : A Priority for Your Child's Success

At The Maths Society, the well-being and continued learning of our students is our top priority. While the pandemic presented unique challenges, it also highlighted the resilience and adaptability of our educators. We are fully committed to offering a safe and engaging classroom environment for all students, with in-person instruction remaining our principal focus.

However, unforeseen circumstances such as teacher illness or emergencies may necessitate temporary adjustments to our teaching methods. In such exceptional cases, we will seamlessly transition to online learning to ensure uninterrupted learning for your child.

Here's how we'll navigate such situations:

  • Our preferred approach: When a teacher is unable to be physically present, we will utilise live, interactive lessons delivered via Skype directly within the classroom. Students will continue attending the College and remain in their designated classroom, with the teacher conducting the lesson remotely.

  • Maintaining High Standards: We expect the same level of engagement and participation from your child during remote learning, just as they would in a traditional classroom setting. Our teachers will continue to employ our established behavior policy, fostering a positive learning environment and acknowledging outstanding work.

  • Addressing Concerns Regarding Online Learning: We understand some parents may have questions about the effectiveness of online learning. We want to assure you that most of our instructors are experienced, full-time teachers who have successfully delivered live remote lessons within their respective schools.

  • Quality First, Delivery Method Second: We firmly believe that the quality of teaching and the effectiveness of feedback, rather than the mode of delivery, are the key factors in learning. We adhere to the Department for Education (DfE) guidelines and encourage you to read further about this perspective in the provided resource.


To reiterate, in-person classroom learning remains our core approach. Online learning is a temporary contingency plan solely implemented in exceptional circumstances to ensure your child's learning journey progresses uninterrupted.

We are confident in our ability to provide your child with a consistent and high-quality education, both in the classroom and through our adaptable learning strategies. If you have any further questions or concerns, please do not hesitate to contact us.

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Complaints Matter to Us
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Maintaining a High Standard of Service 

At TMS, we are dedicated to providing your child with an exceptional educational experience. We value your feedback and actively encourage any complaints, concerns, suggestions, or comments you may have regarding our services.

Addressing Your Concerns:

  • We acknowledge that issues may occasionally arise. We welcome the opportunity to learn from mistakes and respond constructively to your dissatisfaction with any aspect of TMS provision.

  • We strive to resolve all complaints fairly and honestly. If your complaint is upheld, we will take prompt and appropriate corrective measures. In the event a complaint is not upheld, we will clearly explain the reasoning behind our decision.

  • We believe that many concerns can be effectively addressed informally. In most cases, directly contacting Mr. Patel is the quickest and most efficient way to resolve the issue. We are committed to handling your concerns promptly, effectively, and with absolute fairness.

  • For matters that cannot be resolved through initial contact with Mr. Patel, please refer to the TMS's formal complaint procedure, available here


By fostering open communication and addressing your feedback, we continuously improve the learning environment at TMS and ensure your child thrives in our program.


We appreciate your cooperation in maintaining a positive and productive partnership.

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